Constitution for the Idaho Young Democrats

Adopted by the Executive Membership on the 4th day of December, 2012
Effective on the 5th day of December, 2012
Amended on the 23rd day of February, 2013
Amended on the 16th day of April, 2013

ARTICLE I – Name

 

The name of this organization shall be, Idaho Young Democrats (IDYD)

 

ARTICLE II – Purpose

 

The purpose[s] of this organization shall be to:

A. To form the foundation and continual expansion of the Idaho Young Democrats of America.

B. To introduce, develop, and instill in young people an active interest in governmental affairs and the electoral process.

C. Foster and promote the philosophies, principles and goals of the Democratic Party.

D. Develop leadership skills in our members.

E. Involve ourselves in programs to improve voter education and participation and contribute to the well-being of the community at large.

F. Provide all citizens the highest degree of justice and social welfare.

 

ARTICLE III – Affiliation

 

Section 1. This organization shall operate according to the constitution and bylaws of the Young Democrats of America.

Section 2. This organization is chartered by the Young Democrats of America.

 

ARTICLE IV – Non-discrimination

 

This organization shall not discriminate on the basis of

•              Race

•              Ethnicity

•              Color

•              Religion

•              Sex

•              Gender Identity

•              Gender Expression

•              National origin

•              Ancestry

•              Disability

•              Veterans’ status

•              Sexual orientation

•              Marital Status

 

 

ARTICLE V – Membership

 

Section 1. Any individual who professes and demonstrates allegiance to the philosophies, principles and goals of the Democratic Party.

Section 2.  There shall be three (3) classes of membership in this organization:

A.  Voting – Any young adult who has not attained his or her thirty-sixth (36th) birthday shall be eligible for full rights and privileges as a voting member upon receipt of the application and dues.

B.  Non-Voting member   – Any young adult who has not attained his or her thirty-sixth (36th) birthday, and has not yet paid member dues shall be ineligible  for full rights and privileges.

C.  Generational Allies – Any person who has attained his or her thirty-sixth (36th) birthday shall be eligible for a membership upon receipt of the prescribed application and dues.

Section 3.  The dues and applications for the two (2) classes of membership described in Section 2 shall be as provided in the Bylaws of this organization.

Section 4.  There shall be three (3) classes of chartered chapters in this organization:

A. Chartered County Chapters

B. Chartered College/University Chapters

C. Chartered High School Chapters

Set forth and abide by the rules and Bylaws.

Section 5. All members must abide by the provisions of the Constitution and Bylaws of this organization.

 

ARTICLE VI -

 

 Removal of Members

 

Section 1. Grounds for removal: Any member not fulfilling the requirements as outlined in this Constitution Article V, or in the Bylaws of this organization to the satisfaction of the Executive membership. A simple majority vote of the Executive membership  shall be required for removal of any member.

Section 2. Notice of charges: The motion to remove a member from this organization must be presented in writing (or e-mailed) to the total voting Executive membership at least 4 weeks before the meeting at which the removal will be voted on.

Section 3. Right to a fair hearing: The member subject to removal shall have the right to present his/her/hir case to the Executive membership at the meeting in which the voting for removal is to take place. The ruling of the majority will be final and not subject to appeal.

Section 4. Form of vote: All voting under this Article shall be done by secret ballot.

 

ARTICLE VII – Meetings

 

Section 1. Quorum: To conduct business a simple majority of the total Executive membership and/or total voting membership must be present at the meeting. A 2/3-majority of the total Executive membership and/or total voting membership must be present for all elections.

Section 2. Voting percentages: Motions dealing with amendments and for the removal of officers will require a 2/3-majority vote of the total Executive membership and/or total voting membership. All other motions will require a simple majority vote of the quorum to pass.

Section 3. Frequency of meetings: There shall be no less than two stated meetings per year and to include a meeting at the Idaho State Democratic Convention. (Written/E-Mailed) notice of special or emergency meetings shall be given to all members 1 month in advance.

Section 4. Parliamentary authority: The Constitution of this organization shall be the supreme authority in parliamentary procedure at all meetings. The Bylaws of this organization, if and when they exist, shall be the next highest authority. [Robert’s Rules of Order] shall be the procedure used to conduct meetings except where it conflicts with the Constitution and/or with the Bylaws.

 

ARTICLE VIII – Elections

 

Section 1. Types of elections: General elections will be held to replace officers whose terms are due to expire. Special elections shall be held when an office is vacated in midterm. The President may appoint a pro-temp replacement until the next meeting under which an election can be held.

Section 2. Nomination of candidates: A candidate for office must be nominated by a voting member during the specified meeting in the case of general elections or during the meeting immediately prior to special elections or before said elections if such an immediate election is deemed necessary by a simple majority of the total Executive membership and/or total voting membership present holding to the quorum rule in Article VII section 1.

Section 3. Time of elections: General elections shall be held Biannually at the Idaho State Democratic Convention and special elections shall be held as necessary.

Section 4. Form of vote: Voting under this Article shall be by a physical and/or electronic ballot, whichever is provided for the given election, with a (1) week announcement in advance.

Section 5. Public announcement:  Pursuant to Article VIII, Section 4, a one (1) week announcement in advancement of any general or special election for executive officers. This announcement must be considered public notice. Forms of public notice may include, but are not limited to: a written announcement on an official Idaho Democratic Party or Idaho Young Democrat website; a verbal announcement at any official IDP event;  a written notification included in a general IDP physical or electronic mailer; any other forms of announcement where Idaho Democrats at large may be put on notice.

 

ARTICLE IX – Officers

 

Section 1. Elected Officers: The officers of this organization will be:

 

A. President

B. Vice President

C. Treasurer

D. Communications Director

E. Parliamentarian

F. National Committee Representative 1

G. National Committee Representative 2

H. Field Director

I. Event Coordinator

 

Section 2. Qualifications: Member in good standing

 

Section 3. Term of office: An officer shall serve a two year term starting at his/her/hir biennial election at the annual statewide Idaho Democratic Party  fundraising event, or until his/her/hir successor is appointed or elected. Anyone finishing a term of another officer who was not able to finish their term will be elected to finish the latter’s term however long that term may be and then will have to run again, if desired, for the position in the next general election.

 

Section 4. Duties: The duties of the officers shall be as follows:

A. The President:

1. Shall be the chief executive officer of the organization and shall preside over meetings.

2. Shall submit additional information, as it is required to the state party, national organizations, or state authorities as may be required by State law.

3. Shall assist the Treasurer in preparation of any necessary documents as needed to stay in compliance with National and State law.

4. Shall set the agenda for each meeting with the assistance of the Vice President if necessary.

5. Shall be the voice for the Idaho Young Democrats.

6. Shall be responsible for setting and making fundraising goals for the organization’s sustainability and growth.

7. Organize, develop and execute creative media and public outreach campaigns for the Idaho Young Democrats; sometimes in collaboration with the Young Democrats of America, partnering Young Democratic state organizations, Idaho Democratic party, in-state chapters, Democratic candidates/committees and any other partner affiliates.
8. Shall be responsible for writing “thank you” cards to past speakers as well as any other necessary correspondences thanking contributors and attendees to events; coordinate relevant lists and databases with the Treasurer.

9. Shall be jointly responsible of the organization’s bank account along with the Treasurer and the appointed Generational Ally Financial Adviser.

10. Coordinate maintenance of website and social media accounts with the Communications Director.

11. Shall give adequate notice for events, meetings and upcoming voting duties of the total Executive membership and/or total voting membership.

B. The Vice President:

1. Shall assume the duties of the President during his/her/hir absence and shall succeed to that position in the event that it becomes vacant, until a special election can be held.

2. Shall be responsible for writing the Bylaws with the Bylaw committee of this organization and for presenting them for approval to the total voting membership at the next meeting and in an instance where those Bylaws were voted on to be changed they shall be presented for a vote at the next stated meeting.

3. Shall be responsible for enforcing such Bylaws as is deemed to be necessary by the same Bylaws or this constitution in conjunction with duties of the Parliamentarian.

4. Shall be responsible for assisting the President with the agenda and to assist the President in the running of meetings where applicable.

5. Shall be responsible for making sure all meeting are well publicized by the Communications Director.
6. Shall keep accurate records of all meetings.

7. Shall report the minutes of the meetings.

8. Shall keep a just and accurate record of all members present and of all votes taken.

9. Shall assist the Vice President in drafting any amendments to this Constitution or the Bylaws of this organization.

10. Support overall organizational development and implementation of the strategic plan (including playing a supportive role in fundraising efforts).

C. The Treasurer:

1. Shall be the financial officer of the organization.

2. Shall report a just and accurate accounting of revenues and expenses upon request of any member at any organizational meeting and must report on such at all stated meetings.

3. Shall prepare, all financial records for audit.

4. Shall be responsible for fundraising along with the President.

5. Shall take receipt for any monies received and pay out any that are due in an accurate and timely manner as to make sure that the Idaho Young Democrats are always in good financial standing.

8. Shall issue the task of writing “thank you” cards to past speakers as well as any other necessary correspondences thanking contributors and attendees to events to the President; coordinate relevant lists and databases with the President.

6. Shall be jointly responsible of the organization’s bank account along with the President and the appointed Generational Ally Financial Adviser.

D. Communications Director:

1.  Monitor media regarding any issues relating to and/or directly relevant to the Idaho Young Democrats and/or the young voting demographic in-state and nationally.

2. Organize, develop and execute creative media and public outreach campaigns for the Idaho Young Democrats; sometimes in collaboration with the Young Democrats of America, partnering Young Democratic state organizations, the Idaho Democratic party, in-state chapters, Democratic candidates/committees and any other partner affiliates.

3. Draft press statements and other external communications; sometimes in collaboration with the Young Democrats of America, partnering Young Democratic state organizations, Idaho Democratic party, in-state chapters, Democratic candidates/committees and any other partner affiliates.

4. Maintain website and social media accounts; learn and be proficient in the approved web content management system and be able to manage and expand various vital social media components.

5. Coordinate ad buys with President and Treasurer.

6. Shall  preserve the organization’s brand and messaging in all external communications.

7. Shall be responsible for publicizing all meeting such that any interested parties may have notice thereof. This may at times include the community as well as this organization.

8. Network with local, state, and national groups that are organizing around issues important to our community and foster collaboration with these groups.

9. Support overall organizational development and implementation of the strategic plan (including playing a supportive role in fundraising efforts).

E.  Parliamentarian:

1. Shall be responsible for enforcing such Bylaws as is deemed to be necessary by the same Bylaws or this constitution in conjunction with duties of the Vice President.

2.  Shall assist the Treasurer with the collection of monies owed where applicable and under the request of the Treasurer.

3.  Shall be responsible for keeping order at all meetings to assist the other officers in the performance of their duties.

4. . Shall be responsible for ensuring that the Bylaws and the Constitution are in compliance  with the Constitution and Bylaws of the Young Democrats of America. If a change is needed, the Parliamentarian is responsible  to bring forth an alternative to the executive committee and general membership for adoption.

F. National Committee Representatives:

1. Shall represent the Idaho Young Democrats to national meetings of the Young Democrats of America and to other meetings where applicable.

2. Shall assist other officers as needed and provide a vote in the Executive Committee when needed.

3. Support overall organizational development and implementation of the strategic plan (including playing a supportive role in fundraising efforts).

H. Field Director:

1. Provide strategic direction for short- and long-term campaigns on local and state issues.

2. Develop and supervise a team of 4-6 base-building and campaign organizers across multiple chapters (including field supervision: shadowing organizers and observing/ supporting meetings).

3. Integrate community organizing with long-term, sustainable community-driven policy change efforts.

4. Identify the growth and development of a strong base of member-leaders (making sure there is consistency with base-building efforts and both formal and informal trainings).

5. Network with Local, State, and National groups that are organizing around issues important to our community, and foster collaboration with these groups.

6. Prepare written reports and related materials as needed for meetings.

7. Maintain all data and organization records via databases approved by the Executive Committee.

8. Prepare and provide a specific yearly field plan for recommendation and adoption of the executive leadership.

I. Event Coordinator:

1. Work with Executive Committee to organize successful events.

2. In charge of all event logistics and personnel needed to staff and support events.

3. Solicit potential sponsors and general supporters for the events.

4. Work with media outlets in order to publicize the event; work with the IDYD Communications Director to publicize events within the IDYD internal and external network.

5. Hit target deadlines for all events organizational planning.

6. Receive, enter, and maintain all data needed after events.

7. Be an active resource for local YD chapters needing guidance and/or organizational assistance with planning and executing successful events.

8. Support overall organizational development and implementation of the strategic plan (including playing a supportive role in fundraising efforts).

 

ARTICLE X – Executive Committee

 

Section 1. Responsibility: Management of this organization shall be vested  in an Executive Committee responsible to the entire membership to uphold this constitution. They will assist the President in the setting of the agenda for meetings and the overall direction on the organization.

Section 2. Members: Membership shall consist of President, Vice President, Communications Director, Treasurer, National Committee Representatives, Field Director and Parliamentarian,  as well as Ad Hoc Members as designated by the President of the Organization with support of a simple majority of previously identified officers as outlined in Article IX .  All members of the committee shall be voting members of the Executive Committee

Section 3. Meetings: The Executive Committee shall meet (by Teleconference, physical meeting or any other available means) at least but not limited to once a month to organize and plan future activities, possible speakers at meetings and agenda items for meetings.

Section 4. Quorum: A quorum of this Executive Committee shall consist of at least 4 members.

 

ARTICLE XI -

 Removal of Officers

 

Section 1 Grounds for removal: Any officer not fulfilling his/her/hir duties as outlined in this Constitution Article IX, Section 4 or in the Bylaws of this organization to the satisfaction of the voting membership or who has violated the policy of the national party or of the Young Democrats of America, may be removed from office. A 2/3-majority vote of the total voting membership shall be required for removal of any officer.

Section 2 Notice of charges: The motion to remove an officer from his/her/hir position must be presented in writing (or e-mailed) to the total voting membership at least 4 weeks before the meeting at which the removal will be voted on and must be given or mailed to that officer at this time, also in writing (or e-mail).

Section 3 Right to a fair hearing: The officer subject to removal shall have the right to present his/her/hir case to the membership at the meeting in which the voting for removal is to take place.

Section 4 Right to appeal: The decision of the voting body is final and as such is not subject to appeal.

Section 5 Form of vote: Any vote for removal of an officer under this Article shall be done by secret ballot.

 

ARTICLE XII – Financial Support

 

The finances of this organization will come from fund-raising projects, individual contributions, investments and [dues] when appropriate and applicable.

 

ARTICLE XIII – Committees

 

Section 1 The President shall have the authority to appoint any special or Ad-Hoc committees, as needed that will meet the needs of the organization. Any permanent committees must be approved by a simple majority of the voting membership in good standing.

Section 2 These committees may include, but are not limited to the following:

A. Membership Committee

1.  County Membership Subcommittee

2.  College/University Membership Subcommittee

3.  High School Membership Subcommittee

B. Fundraising Committee

C. Get Out To Vote Committee

D. Bylaw Committee

 

ARTICLE XIV – Bylaws

 

Section 1 Provision for Bylaws:

A. This organization may approve Bylaws for the specific operation of the organization.

B. No Bylaw shall be adopted that is contrary to the provisions of this Constitution.

Section 2 Vote Required:

A. The organization may adopt, amend or rescind any Bylaw by a simple majority vote of the total Executive membership and/or total voting membership.

B. Any proposed Bylaw must be publicized in writing to the members at least one month prior to the time at which the vote shall be taken.

 

ARTICLE XV – Amendments

 

Section 1 A proposed amendment(s) must be adopted in accordance with Article VII, Section 2 and amendments to this Constitution.

When amendments to this Constitution are presented, the entire document must be brought to compliance with all current Young Democrats of America policies as well as the National and State Democratic Parties’ policies.

Section 2 A proposed amendment(s) to this Constitution must be presented to the total Executive membership and/or total voting membership in the form of a written motion at least 1 month before it is to be voted on.